Gym Rental Application Form
Submission of request conforms to our agreement to the following Terms & Conditions.
- Full payment & deposit is payable to confirm the booking.
- Renting Party will be responsible for any damage(s) to the OMA facility.
- Ontario Muslim Academy (OMA) will not be responsible for any loss / damage / injury of any kind to any person or property of the renting party, its organizers, participants, guests, volunteers etc.
- Gym is to be cleaned every day after use. In case the gym is not cleaned, you may lose your deposit, and your bookings for the Recurring Events and may not be entitled for further continuations.
- There shall be a Refundable Security Deposit of $200 for key, cleaning, damages (if any).
- In case of request made for Audio/Video, there shall be a Refundable Security Deposit of $300.
- In case of damages, if any, Refundable Security Deposit will be adjusted after estimation of the cost of damages, and additional costs might incur. If damages are not paid within seven (7) days, the additional charges will apply.
- The Refundable Security Deposit will be processed after 2 working days of the last day of event.
- Kitchen facility is for warming only, cooking food is not allowed.
- If any alarm (smoke, fire, security), goes off because of your action(s), security deposit may be forfeited as per the terms and conditions in place.
- Our rental fee may not be updated on the website. The updated prices are available in the office and are final.
Cancellations:
- All cancellations must be done before 72 hours of start of the rental time. There shall be a cancellation fee of $50. After deduction of cancellation fees, balance amount will be refunded upon return of the key or any other belonging.
- Within 72 hours of start of the rental time, $200 deposit will be forfeited and rental fees will be refunded upon return of the key or any other belonging.
- In Case of No-Show, full payment will be forfeited, and key or any other belonging will be required to returned to the main office immediately.
- If OMA has to cancel the booking for some reason, your full payment will be refunded upon return of the key, or anything else that might be in your possession; or you can get an available alternate day if you want.
- For recurring events 30 days advance notice for cancellation is required, otherwise one month payment will be charged from the deposit.
Rental fees & Refundable Security Deposit:
One-Time Event Rates:
Please fill the form with detailed description of the event, and we will contact you. Rates vary on the number of people, nature of event, holidays and weekends.
| Days: | Half Day | Full Day |
| Duration: | Minimum 4 hours | Maximum 8 hours |
| Rental Fees: | Starting @ $300 (Each Additional Hour @ $75) | Starting @ $500 |
| Refundable Security Deposit: (for Key, Cleaning, Damages) Refundable as per terms & Conditions | $200 | $200 |
Recurring Event Rates:
Event has to meet the following criteria to be considered as recurring.
Minimum 16 hours accumulated (within a specified time as decided mutually at the time of booking)
or
Minimum Duration of 3 months, with minimum 1 hour per week on the scheduled day weekly
| Days: | Monday- Thursday (working days) | Friday, Saturday, Sunday & Statutory Holidays |
| Rental Fees: | Starting @ $35 hourly | Starting @ $40 hourly |
| Refundable Security Deposit: (for key, Cleaning, Damages) Refundable as per terms & Conditions | $200 | $200 |
- Rental Fee will still apply on
the days of no-show or cancellation for specific day before last day of
the Event of the Recurring Event.
Additional Facilities Rates:
| Facility | Rental Charges | Security Deposit |
| Audio/Video | $50 | $300 |
| Kitchen (for warming) | $25 | Not required |
| Chairs (upto 150) | $25 | Not required |
| Tables (upto 30) | $25 | Not required |
| Package: (Kitchen for warming, chairs upto 150, and tables upto 30) | $60 | Not required |
Decoration and Set-up
We may arrange for set-up and decoration for Hall/Gym and Stage. We shall be needing your requirements that can be discussed to see if we can do it for you, for an additional charge based on your requirements.
Payments can be made via
- Cash
- Cheque
- e-transfer / interac email to omacademy@hotmail.com
* Terms are conditions are subject to change without any prior notice and will be binding for the ongoing rentals.
Responsibilities Associated With Having OMA Key In Your Possession
- Days & Timings
Key has to be used for authorized days &timings only. Your key fob will work 15 minutes before and after the scheduled time. - Facility Accessing Areas
Key has to be used to access authorized areas and during authorized timings only. - Usage Authority
Key has to be used by you only. It should not be given to any other person whatever the reason may be. - Duplication/Reproduction
Duplication and/or reproduction of the key is strictly prohibited and is not allowed. - Visitors/Guests
You are not allowed to bring any guests, visitors, friends and/or family members without prior written approval. You are fully responsible for them inside the premises.
You are fully responsible for any and/or all their actions, losses, damages to them and/or their properties, any claims from them for compensation(s) arising for whatsoever reason, being on the premises, shall be your responsibility. - Giving Access to Others
Any door should not be opened for anyone, unless they either have a written approval from OMA Office, or you are requested by one of the office bearers of OMA. If there is an emergency situation, opening the door should be followed by 911 call immediately. If 911 is not called, the situation will not be considered as an emergency. - Ownership & Returning the Key
OMA has the ownership of all the keys that are given to you to be used as directed. Keys are returnable when need for the key is over, requested by office bearers, etc. There is a deposit of $20.00 for each key which will be refunded when the key is returned. - Violation
If any of the above conditions is violated, you lose the right to have key in your possession and it should be surrendered to the main office immediately, and all the costs of damage associated with misuse of the key will be payable by you. - Any other specific condition
- Acceptance & Signatures
Your signatures below confirm that all above has been read, understood and accepted.
Waiver / Indemnity and Release
for Ontario Muslim Academy)In consideration of, and as a condition of Ontario Muslim Academy permitting me to use the Gym and/or premises and the equipment used/contained within the Gym, I hereby acknowledge that:
- At all times whilst I am at the premises of Ontario Muslim Academy including the Gym and kitchen, I will assume sole responsibility for all risks associated with my property and my person.
- I will not hold Ontario Muslim Academy, their employees or agents, volunteers and/or assigns. liable for any personal injury or loss or damage to the property whatsoever.
- If I am the organizer of the event/program, recurring or one time, this applies to all my guests, employees, visitors, volunteers and anyone coming to serve or help my cause including delivery vehicles and persons.
I agree that I will not allow any other person to use my access key to access the Gym, nor will I allow any uninvited guest to accompany me to the Gym if they do not have the express permission of the Owners to do so.
If I do bring an uninvited guest to the Gym, I agree to indemnify the Ontario Muslim Academy for any liability that the Ontario Muslim Academy may have in relation to the uninvited guest.
I also undertake not to sue the Ontario Muslim Academy or their employees, volunteers, assigns and/ or agents for any loss or damages relating to personal injury or loss or damage to property arising from the use of the Gym or the gym equipment at the facility.
Any breach of this agreement may result in individual gymnasium privileges revoked.
